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Student Financial Aid

Important Dates

2017 FWS Summer Work Period is May 28, 2017 - August 19, 2017

2017-2018 FWS Fall/Spring Work Period is August 20, 2017 - May 26, 2018

More Information


FWS Student Handbook

Student Employment Expectations

The Hiring Process

The work period for the fall and spring semester begins on August 21, 2016 and continues through May 27, 2017. Therefore, students who are interested in working during the fall semester should begin applying for Work-Study (FWS) positions in late July. Students may also work during the winter term; however, any funding earned during the winter will be subtracted from the student's spring semester award allotment. Please note: Fall/Spring awards may not be earned during the summer. Summer FWS is allotted separately from Fall/Spring awards and requires a separate application.

All FWS jobs are posted to the FWS website. When contacting potential employers, you are expected to communicate professionally. This includes writing formal emails specifically addressed to the individual listed on the job opening and using appropriate language. Students may follow up within 5 to 7 business days if they do not receive a response. In your initial communication with employers you should to the following things:

  • Inquire about the position,
  • Include your cover letter and resume,
  • Indicate that you have been awarded with FWS (include dollar amount awarded),
  • Respectfully request a formal interview

If you have applied to various positions from the job posting site and are having trouble securing a position, please fill out the Student Interest form and submit it to the FWS Office.

In preparation for your interview, you should bring a copy of your resume and a list of references in the event that your employer asks for them during your interview. It is also recommended that you bring a copy of your Financial Aid Award Package to verify that you have FWS funds to earn. You should also bring a copy of your class schedule and a tentative work schedule to discuss a mutually agreeable work schedule with your employer.

During your interview, you and your potential employer may discuss the details of the position including the job duties, the hours needed for you to work, and what types of professional development opportunities are available through the position. For additional help please view the tips on Cover Letter/Resume Writing and Tips for Interview and Professional Etiquette.

Once offered the position, you must submit the following documents to your employer to begin work:

  • FWS Work Authorization form (return the original copy to OSFA)
  • Copy of your Financial Aid Awards page
  • I-9 with citizenship/eligibility verification
  • W-4

When establishing a work schedule, you should be mindful of your course schedule, any additional academic requirements, your exam schedule, your award amount, your hourly wage, and hours you expect to work per week. This site also provides you with budgeting tools to assist you in determining how many hours you can work before earning your maximum FWS award. See the Tools to Monitor your FWS Award for more information.

Employment Policies

FWS participants are expected to act responsibly and professionally. This entails making a good first impression at your interview and throughout your employment experience. Students should dress appropriately and act respectfully. Employers expect you to report to work on time, follow your work schedule, and to perform well. If you will be absent from work or late to work, it is important to contact your supervisor and provide advanced notice (if possible). In addition, time spent at work should be productive and spent completing assigned tasks. Personal business such as making cell phone calls, browsing social media websites like Facebook and Twitter, and/or using office resources for personal use should not be conducted in the workplace. Although the name may suggest, Federal Work-Study does not mean that you can study while at work. Be sure to switch your cell phones to vibrate or silent and never use foul or offensive language while working.

Participation in the FWS program provides students with professional development and networking opportunities. It is important students are open to learning to maximize their employment experience. Make an effort to establish positive and professional relationships with your co-workers.

Termination/Resignation

You are encouraged to remain in your position for a minimum of one semester. However, you may terminate your employment at any time without penalty. It is recommended that you notify your employer of your resignation a minimum of two (2) weeks in advance. Your resignation should be submitted in writing directly to your supervisor and must include a final date of employment.

If you choose to switch employers in the middle of an employment period, you must immediately notify the Office of Student Financial Aid (OSFA) and submit a new FWS Work Authorization form after securing new FWS employment.

General Student Rights and Responsibilities

As a participant in the FWS program, you have the right to know your award amount and your weekly pay rate so that you can properly monitor your earnings. In addition, you have the right to a safe, clean, and professional work environment where your job duties are explicitly explained. Your supervisor should provide adequate training and supervision to help you gain valuable experience and proper understanding of your job.

If you have any further inquiries about your rights and responsibilities as a FWS participant and FWS Policies, please reference our FWS Student Handbook.