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Student Financial Aid

Important Dates

2016-2017 FWS Fall/Spring Work Period is August 21, 2016 – May 27, 2017

2017 FWS Summer Work Period is May 28, 2017 - August 19, 2017

Tools to Monitor your Allocation

How many students can I hire?
How much do I have left?

FWS tools will require macros to be enabled on your computer. Instructions for downloading and enabling the macros can be viewed here.

Prospective Employers

Interested organizations should contact the FWS Office to be invited to participate in the program. To do so, please send an email to fws-admin@umd.edu to be placed on the FWS invitation list. In this email, please include your organization/department name, the name of your departmental contact, his/her email address, phone number, and address.

Application for the academic year begins in April and is considered only once a year. If accepted, your application is valid for the Fall and Spring academic semesters. Federal Work-Study for the Summer term is a separate application process and is based on available funding. If you are invited to participate in Summer FWS, the application period begins in mid-February.


Summer 2017

The Summer 2017 FWS Application Period is open.

2016-2017 Academic Year

All Fall 2016 - Spring 2017 FWS Application and Participation Agreements are located under the 2016-2017 Employer Forms section on the left. Please note: FWS Application forms will require macros to be enabled on your computer. Instructions for downloading and enabling the macros can be viewed here.

Please mail in all application materials (application, participation agreement, and orientation RSVP (if attending). All FWS applications must have all parts completed and include all required signatures. Incomplete FWS applications will not be reviewed.


How to Apply to be a FWS Employer

For On-Campus Potential Employers

  1. Submit the employer application and all relevant documentation to the Office of Student Financial Aid (OSFA) before the deadline.
    Before submitting an application, we encourage all employers to assess their office's need for student services. This will help determine how many student employees you need and help you communicate job duties as clearly as possible on your online job posting.
  2. If approved for participation and allocation, attend an employer orientation.
  3. Begin recruitment by posting a job listing on the FWS webpage
    See the Post/Modify section under the Current Employer's page for instructions!
  4. When students inquire about your job posting, respond promptly! Begin the hiring process by verifying that the student has been awarded with FWS and requesting a cover letter and/or resume from the student. If the student is qualified for employment, arrange a mutually agreeable time for an interview.
    To determine how many students you can hire with your allocation amount, see our Employer Budget tool "How many students can I hire?" on the toolbar to the right!
  5. Hold the interview. Be clear in communicating the duties of the job and the expectations of employment to the student.
    We strongly encourage employers to design a student work schedule that suits your office's needs and also accommodates the student's class schedule and work load.
  6. Communicate your hiring decision to the student. We encourage employer to do this within 5 to 7 business days after the interview.
  7. Complete the FWS Work Authorization form with the student and submit the original copy to OSFA before the student's start date.
    Keep a copy of this form in the student's personnel file for your records.
  8. Set up payroll and other personnel files.
  9. Begin student employment!

For Off-Campus Potential Employers

Potential off-campus employers must submit a proposal to the Assistant Vice President of Enrollment Services and Financial Aid, Sarah Bauder, to be considered for participation. Proposals are acceptable in March for consideration for the upcoming academic year. If your proposal is approved, the steps toward participation are the same as those outlined for on-campus employers. In your proposal, you should address the following:

  • Describe your organization: What is its purpose? What is its mission?
  • What job opportunities you will offer to students?
  • How many students you are seeking for employment?
  • What pay rate you expect to pay students for their work?
  • What types of transportation are available to your job site?
  • What supervision will be provided to student employees?

FWS Terminology

To ensure clear communication with our office, you will need to establish the following two positions within your office before application. They may be the same individual; however, we are unable to maintain records for contacts beyond these two positions.

FWS Contact: This individual will be your organization’s main contact for our office. He/she will fulfill the following responsibilities:

  • Administering and coordinating FWS Operations within your office
  • Have a working knowledge of FWS policies and procedures
  • Apply yearly for participation
  • Maintain departmental and student personnel records
  • Monitor departmental and student earnings

FWS Payroll Officer: This individual may be from your organization's Business Office. He/she will fulfill the following responsibilities:

  • Assist with setting students up with payroll
  • Monitor departmental and student earnings
  • Assist the FWS Contact with FWS related operations

Preparing for the Application Process

To prepare for the application process and have best consideration, it is important to consider about the following:

  • Any special learning opportunities, needs, and information pertaining to your organization that should be considered in your application
  • Approximately how many hour per week your organization will ask its student employees to work
  • Your organization's ability to offer flexible scheduling
  • What types of leadership/supervision you will offer to student employees
  • Any opportunities for professional development