When students make initial contact (in person, by email or by phone), please discuss the basic terms and conditions of the job and arrange a formal interview date and time. When scheduling the interview, please advise students of the date, time and location of the interview, as well as the name of the person with whom they will be meeting and any documents required for the interview. You should be open to setting up a phone interview with potential FWS student employees.
During the interview, you should discuss job duties pertaining to the position, days and hours needed to work, as well as the educational and professional development opportunities available to the student. After completing the interview, you must determine if the FWS student meets the requirements of the position.
Before a student can begin working for your department, you must:
Note: You and your student employees must notify the FWS Program office immediately of any change in employment status, including change in department, position, or hourly wage. Failure to do so may cause payroll problems or result in cancellation of the student’s FWS award.
The financial aid award page is used to verify the FWS Award amount and that your student has a FWS award. The student should print his/her financial aid award page from the “My Awards” section under the “Financial Aid Inquiry” link at the Testudo website.
The FWS Work Authorization form provides official authorization for your student employees to earn FWS funds. FWS awards are verified each pay period via the FWS WOW report. Students that have earnings but do not have a Work Authorization Form on file may risk FWS award cancellation.
The Work Authorization form is printable on Testudo from your student’s financial aid account under the “My Documents” page. The form is also located under Federal Work-Study Forms or you can pick it up in room 1135 of the Lee Building.
Once a student accepts your job opening, you must collect the following documents from him/her:
For more detailed information on payroll documentation, please go to ‘Pay FWS Students’ to the left. Please note that personnel files for all student employees must be maintained for at least three (3) years after the students has ceased to work.
Students may complete and submit a FWS Appeal form to the FWS Programs Office for the following reasons:
FWS Appeals are reviewed on a case by case basis and may take two (2) weeks to process. New FWS Awards/Increases are evaluated based on the student’s financial eligibility and available funding.