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Student Financial Aid

Important Dates

2017 FWS Summer Work Period is May 28, 2017 - August 19, 2017

2017-2018 FWS Fall/Spring Work Period is August 20, 2017 - May 26, 2018

Orientation Dates

Friday, June 9, 2017 11:00am - 12:00pm Tydings Hall Rm. 0102

Tuesday, June 13, 2017 11:00am - 12:00pm Tydings Hall Rm. 0102

Thursday, June 22, 2017 11:00am - 12:00pm Tydings Hall Rm. 0102

Friday, July 12, 2017 11:00am - 12:00pm Tydings Hall Rm. 0102

Tools to Monitor your Allocation

How many students can I hire?
How much do I have left?

FWS tools will require macros to be enabled on your computer. Instructions for downloading and enabling the macros can be viewed here.

Student Interviews and Employment Guidelines

The Interview Process

When students make initial contact (in person, by email or by phone), please discuss the basic terms and conditions of the job and arrange a formal interview date and time.  When scheduling the interview, please advise students of the date, time and location of the interview, as well as the name of the person with whom they will be meeting and any documents required for the interview. You should be open to setting up a phone interview with potential FWS student employees.

During the interview, you should discuss job duties pertaining to the position, days and hours needed to work, as well as the educational and professional development opportunities available to the student.  After completing the interview, you must determine if the FWS student meets the requirements of the position.

Student Employment Verification

Before a student can begin working for your department, you must:

  • Verify that he/she has a FWS award.
  • Complete the FWS Authorization form and return the original copy to the FWS Program Office, keeping a copy for your personnel records for each student employee that you hire.

Note: You and your student employees must notify the FWS Program office immediately of any change in employment status, including change in department, position, or hourly wage.  Failure to do so may cause payroll problems or result in cancellation of the student’s FWS award.

Financial Aid Award Page

The financial aid award page is used to verify the FWS Award amount and that your student has a FWS award.  The student should print his/her financial aid award page from the “My Awards” section under the “Financial Aid Inquiry” link at the Testudo website.

FWS Work Authorization Form

The FWS Work Authorization form provides official authorization for your student employees to earn FWS funds.  FWS awards are verified each pay period via the FWS WOW report.  Students that have earnings but do not have a Work Authorization Form on file may risk FWS award cancellation. 

The Work Authorization form is printable on Testudo from your student’s financial aid account under the “My Documents” page. The form is also located under Federal Work-Study Forms or you can pick it up in room 1135 of the Lee Building.

Creating Your Employee’s Personnel File

Once a student accepts your job opening, you must collect the following documents from him/her:

  • Copy of Financial Aid Award page
  • FWS Work Authorization form
  • I-9 form with citizenship/eligibility verification
  • W-4 form
  • Copy of class schedule
  • Available work schedule

For more detailed information on payroll documentation, please go to ‘Pay FWS Students’ to the left. Please note that personnel files for all student employees must be maintained for at least three (3) years after the students has ceased to work.

Student Appeal Process for FWS Awards

Students may complete and submit a FWS Appeal form to the FWS Programs Office for the following reasons:

  • Students who are interested in participating in the FWS Program but were not offered a FWS Award as part of their financial aid award package.
  • Students who would like to be considered for an increase to their existing FWS Award.
  • If he/she is a graduate student who wants to be considered for a FWS Award (graduate students are not automatically offered FWS).

FWS Appeals are reviewed on a case by case basis and may take two (2) weeks to process. New FWS Awards/Increases are evaluated based on the student’s financial eligibility and available funding.

The FWS appeal form is located under Federal Work-Study Forms. Please reference the Employer Handbook to the right side for information regarding policies and procedures on the Appeal Process.