FWS employers should designate a point of contact, referred to as the FWS Contact, within their department who will be responsible for administering and coordinating the FWS operations within their office. Some of the primary functions of the FWS Contact include being knowledgeable of FWS policies and procedures; applying for participation; maintaining departmental and student personnel records; coordinating hiring, training; employment and supervision of student workers; and monitoring departmental and student FWS earnings.
FWS employers should also designate a contact in their Department’s business office, who is referred to as the FWS Payroll Officer, who can assist with setting up FWS students in payroll, monitor departmental and student earnings, and assist the FWS Contact with FWS related functions. One university staff member may serve as both roles. Please note: that the Office of Student Financial Aid is unable to maintain a record of contacts beyond these two positions.
The FWS Contact and the FWS Payroll Officer are allowed to join the FWS listserv and are authorized to apply for the FWS Warehouse on the Web (WOW) report. Employers may receive emails throughout the year related to important FWS matters. The FWS WOW report is a tool that can be used to monitor your departmental and student allocation/award and earnings.
Click here for more information on FWS Employer Roles and Responsibilities.
You are responsible for recruiting and hiring eligible FWS students using traditional hiring practices. The FWS website serves as the primary recruitment tool but you may use other means such as posting flyers, sending emails through departmental mailing lists or by attending job fairs hosted through the University Career Center to recruit students.
When considering students for positions, first verify that the student is a FWS participant and use traditional hiring practices for review. You should request for a cover letter and a resume, schedule interviews accordingly, and communicate with students regarding their job application status in a timely manner. In addition, you may request for the student's class schedule, or tentative work hours or schedule.
FWS Employers can make a difference by assisting students with developing their career interest, work skills, and professionalism. Doing so encourages greater student accountability and performance.
You are encouraged to inform your student of their work responsibilities and expectations, offer training and supervision, and conduct performance evaluations every semester. By presenting clear and constructive guidance, your student can become a great asset in your office.